Consultancy For Capacity Strengthening of RACIDA Staff on Security And Organizations Security Strategy at Rural Agency for Community Development and Assistance (RACIDA)
About Rural Agency for Community Development and Assistance (RACIDA)
RACIDA has worked to build the capacity of Agro-pastoralist communities living in Arid and Semi-Arid lands across the Horn of Africa in preventing and mitigating the impact of hazards of communities at risk. Anchored by a Community Managed Disaster Risk Reduction (CMDRR) approach, and guided by our belief that the communities we work with should be at the centre of their own development trajectory, we implement practical programmes that enable (Agro)-pastoral development, empowerment and wellbeing. Our mission is to To enhance self-reliance and prosperity amongst vulnerable pastoralist communities living in Arid and Semi-Arid Lands through promotion of better livelihood systems, sustainable use of natural resources and community empowerment.
Consultancy Agreement
Submission and Evaluation Criteria
Bidder must provide the below-listed information:
Mandatory Eligibility Requirement
Must be an Individual Consultant/ Registered Consultancy Firm
Must submit CVs of Key Personnel
Must submit a certificate of Incorporation/ Business Registration
Must submit a certificate of Tax Compliance.
Must Submit Business KRA PIN/ Individual KRA PIN
The firm/individual shall not be sanctioned or blacklisted by any government or institution
Technical Evaluation Criteria
Consultant Academic and Professional Qualification - 20%
Consultant’s Prior Work Experience - 30%.
Methodology/Approach - 30%
Budget and Workplan – 10%
Language and analytical skills -10%
Duration of the assignment.
This assignment is expected to be carried out within 21 billable days spread over throughout the year as agreed with RACIDA at inception. RACIDA anticipates that the consultant will allocate the 21-day timeframe for conducting the scheduled classroom trainings, developing any necessary materials, and providing on-the-job coaching to selected key staff. Additionally, this coaching may involve shadowing the field team, subject to agreement by RACIDA at the project's commencement
Obligations
Obligations of the Consultant
Give leadership on the security and security strategy training throughout the assignment.
Provide expert advice to RACIDA on security-related issues.
Conduct a knowledge assessment of the staff.
Develop the training guide, presentations, and agenda.
Review the appropriateness and practicability of the various reporting tools outlined in the security strategy and make recommendations as needed.
Declare any possible conflict of interest before signing the contract.
Prepare a training report highlighting the topics covered, issues raised by staff during the training, and recommendations for future training and improvements on the RACIDA Security Strategy.
Cater for his/her transport to the training venue.
Organize for his/her own accommodation and cater for other expenses they may likely to incur during the assignment.
Obligations of RACIDA
Ensure the Consultant is provided with the necessary and required resources i.e. the Security Strategy with accompanying annexes and any other documents that the consultant may need.
Facilitate the work of the consultant by making sure that the trainees are available for training and providing a training venue.
Provide overall oversight in the review of all deliverables.
Provide timely comments on the draft report and approve the final report for payments.
Deliverables
The following are the main deliverables of the consultancy:
An inception report detailing the training approach with a clear training guide, presentations, pre-post training assessment guides, and agenda.
Conduct two four-day training for RACIDA staff on security and the security strategy in Nairobi and Mandera.
Conduct on job-training to selected key RACIDA staff including shadowing the field team in the field during activity implementation.
Submit simplified security SoPs
Submit a final training report highlighting the topics covered, issues raised by staff during the training, and recommendations for future training and improvements on the RACIDA Security Strategy. The training report should include annexes such as the capacity gaps assessment/pre-post training assessment, photos etc.
Application Requirements
Submission of Proposal:
Firms/individuals interested in the consultancy must include in their application a detailed technical and financial proposal with the following components
Technical Proposal:
Understanding and interpretation of the TOR
Methodology to be used in undertaking the assignment
Proposed training agenda/schedule
Share at least 3 references of similar work done previously.
Detailed CVs of the professional(s) to be involved in the consultancy
Proposed Team Composition Format
Name of Team Member
Qualifications
Years of Experience Related to Consultancy
# of Days to be Engaged
Roles(s) under this assignment
Financial Proposal
The financial proposal should include the Consultant’s daily rate in Kenya Shillings (Kes).
Note: Transport/logistics to the field training site (Mandera) shall be provided by RACIDA while the consultant shall cater for his/ her own accommodation and meals.
Qualifications and Experience of Consultant
The lead consultant must have a background in security, law enforcement and experience in facilitating similar activities, or any other related field. Past experience in conducting similar assignments in North Eastern Kenya or other volatile environments is highly desired.
Key Selection Criteria
The independent consultant/consultancy firm must demonstrate experience and expertise as follows:
Preferably a Degree or higher in security, law enforcement or any other related field.
Demonstrated experience in safety and/ or security.
Advanced training or certification in safety and security preferred.
Extensive knowledge of security protocols and emergency preparedness. Knowledge of applicable Occupational Safety and Health Administration (OSHA) standards.
Experience working in Kenya, Somalia, and Ethiopia is preferred. A good understanding of the political, social, and cultural context of the Mandera Cluster.
Fluency in English is Mandatory, and understanding the local languages and culture is an added advantage.
Strong interpersonal and communication skills.
Ability to write clear and useful reports
Method of Application
Submission of the Proposal
Proposals MUST be submitted via email to RACIDA General Procurement: procurement@racida.org on or before the deadline indicated on the synopsis of the RFP
Bidders’ submissions of the technical and financial proposals should be submitted via email with the subject line “RACIDA KEN-SV01-00123”
All bidders must use the RFP reference number as the subject line of their email submission.
Neither technical nor financial proposals should exceed 10MB. The proposal with any subsequent modifications and counter-proposals, if applicable, shall become an integral part of any resulting contract.
Proposal must be written and submitted in English.
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