Administrative Intern at Africa International University
About Africa International University
Africa International University is a chartered Christian university. It was started as Nairobi Evangelical Graduate School of Theology (NEGST) in 1983 by the Association of Evangelicals in Africa (AEA). The goal was to provide training for pastors beyond the basic certificate and diploma levels. This was informed by the envisioned crisis of 'Christo-paganism' in African Christianity without African Biblical theologians with advanced training to provide leadership in combating this trend. The objective was not simply for the enrichment of the scholar, but the ordinary believer in the church who was often poorly taught and vulnerable to a confused understanding of Christian truth. The establishment of Nairobi Evangelical Graduate School of Theology was seen as a viable instrument to that end. AIU was awarded a university charter by the government of Kenya in March 2011. It has since continued to develop undergraduate programs, particularly in Business, IT, Development Studies and Counselling Psychology. At Africa International University, we seek to be a learning community that practices loving God and neighbours with heart and mind. Our education perspective embraces disciplined, rigorous critical thinking and allows for the nurturing of relationships, creativity, and innovation. We are committed to offer education with a passion for God, God’s word and God’s world, passion for truth, integrity, service, and passion for excellence, justice, beauty, life, and creation. Education with passion seeks to have students explore their God-given abilities and inspire their personal growth and development. Critical to this pursuit is a core university teaching staff that strives to integrate the evangelical faith with their disciplines. Vision Christ-centred leaders in Africa educated to transform God’s people and the world. Mission To educate Christ-centred leaders for the transformation of God’s people and the world through innovative programmes, research, and community engagement. Core Value Excellence with Relevance-a solutions approach to learning Faith with Integrity-a discipleship and missional approach to theology and spirituality. Leadership with Servanthood and Stewardship-leadership that combines deep and personal humility and humanity with an unwavering commitment to do the will of God at all costs. Innovation with Community-not ministry or marketplace "soloists” but team-oriented leaders who seek creative and biblical solutions for the common good in their respective areas of calling.
Job Purpose:
This position exists to provide administrative and logistical support in all end-to-end Admin functions in a manner that contributes to the development of a customer service-oriented culture that values proactivity, continuous improvement, innovation, and high performance.
Main Responsibilities:
Assist in the management of office facilities, repair, and maintenance of the physical infrastructure, office equipment, and machinery.
Assist in maintaining University vehicles i.e., servicing, cleaning, insurance, and fueling while ensuring proper vehicle movement records.
Effective management of the parking allocations for students, staff, and visitors.
Participate in the preparation of admin operational reports and schedules for decision-making.
Process routine utility payments e.g., electricity, water, sanitary disposals, etc.
Participate in the management of physical grounds as a source of revenue for the University.
Ensure that the University offices and grounds are kept clean at all times.
Participate in the management of the allocation of office space, and lease agreements, and ensure the availability of office equipment, furniture, and working materials to every member of staff.
Filing, storage, and security of University administrative documents as per policy.
Participate in supervising maintenance and administrative projects.
Participate in the development and monitoring of procedures or processes related to check-in, check-out, room changes, key control, office allocation, maintenance/custodial complaints, vandalism concerns inventory, etc.
Ensure a green campus by mowing lawns and maintaining the fences.
Work closely with the Students’ Welfare Department in the processing and follow-up of Kenya Pupils Passes and Work Permits
Perform other duties/projects as assigned by management from time to time.
Minimum Academic Qualifications and Experience:
Bachelor’s degree in business related courses or Social Sciences with at least 1 year relevant experience.
Those working in a university setup will have a definite advantage
Conversant with regulatory frameworks and best practices.
Demonstrated ability to handle multiple and conflicting priorities, and work under strict deadlines.
Good communication and interpersonal skills.
Computer literate in MS Office suites i.e., Word, Excel, and PowerPoint.
Method of Application
Applications should be emailed to job.application@aiu.ac.ke ensuring the vacancy code is in the subject line. The applicant should attach, a cover letter, detailed resume, copies of academic credentials, and duly filled job application form. The deadline for application is 27th October 2023 at midnight.
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