Procurement Officer at The Center for International Health, Education and Biosecurity (CIHEB)

 About The Center for International Health, Education and Biosecurity (CIHEB)

Ciheb is an international health, education, and research center founded by the Institute of Human Virology within the University of Maryland, Baltimore's School of Medicine. The center is comprised of a network of international experts who work with local stakeholders to combat infectious and non-communicable diseases in resource-limited regions of the world. CIheb currently implements programs in seven countries. Our expertise is in technical assistance for health service delivery (with a particularly strong history of improving service delivery for HIV/TB prevention, care, and treatment; and for associated infectious and non-communicable diseases), training and equipping human resources for health, quality improvement, health information and research, and outbreak surveillance and biosecurity. Ciheb works at all health system levels, and all our programs incorporate facility and community-based programming.

Job Summary


Reviewing, recording and prioritizing purchasing requests and obtaining additional information/documentation as required; providing assistance to requisitions in preparing scope of work and specifications of goods and services; proposing product substitutions consistent with requirements to achieve cost savings; determining the availability of funding sources.


Duties & Responsibilities


Provide technical leadership to drive the implementation of procurement and supplies policies and plans aimed at cost effective acquisition of high quality, materials, goods and services.

Prepare procurement plans and budget outlining key activities to be undertaken, the projected cost, funding sources as well as expected outcomes

Develop and implement flexible and responsive procurement and stores management system for monitoring and tracking costs as well as maintaining up-to-date inventory of goods and services.

Develop detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance with the organizations approved policy as well as donor requirements

Develop and implement CIHEB-Kenya Procurement strategies and policies

Provide oversight to sourcing in support of project activities and conduct training on procurement, sourcing, contracting responsibilities, ethics and general guidelines on property management.

Examine and re-evaluate existing contracts in line with performance.

Perform risk analysis regarding supply contracts and agreements.

Ensures project procurements are conducted within the stipulated timelines (timely project procurements)

Review, up-date, interpret and implement existing procurement regulations, procedures and systems; prepare and ensure implementation of the procurement manual.

Ensure timely and efficient implementation of procurement strategy and ensure that departmental performance targets are set and achieved.

Oversee the maintenance and safeguarding of procurement records and documents.

Monitor contract management by user departments to ensure implementation of contracts in accordance with terms and conditions of the contract.

Qualifications


Bachelor’s degree in Purchasing and Supplies Management plus membership to a professionally recognized body.

A minimum of four (4) years’ work experience in experience in purchasing and supplies management gained from a large organization.

Demonstrated knowledge of procurement / contracts principles, contracts administration and finance or accounting.

Experience working under USG funded projects preferred.

Applicants must exhibit a flexible work attitude with the ability to work productively in a team environmen

They must also be able to work well independently to meet unexpected demands.


Method of Application

Kindly send your application that includes a cover letter and an updated CV including names of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before 14th November 2023. Applicants are advised to include the title “Procurement Officer on the subject line.

https://www.myjobmag.co.ke/job-application/614018

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